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eRFP

Request For Proposal

Please provide us with the following details and our friendly and helpful Sales & Catering experts will come back to you with a proposal that meets your requirements.

Your privacy is very important to us and we will never sell, rent or give your personal information to any third party.
Do not enter values into the next 3 fields



Section 1
Title:
Mr.   Mrs.   Ms.  
First Name:
Last Name:
Street Address:
Bldg, Suite:
City:
State:
Postal / Zip Code:
Country (if outside US):
Daytime Phone:
E-mail:
Company / Organization:
Meeting Name:
Type of Meeting:
Number of Attendees:
Meeting Summary:
Have you had a meeting at the Carlyle Suites before?
Yes  No 



Section 2
Meeting Dates
Desired Arrival Date:
Desired Departure Date:
Alternative Arrival Date:
Alternative Departure Date:
Decision Date:



Section 3
Meeting Room Needs
Do you need a general session meeting room?
Yes  No 
Number of People:
Start Date:
End Date:
Setup Type:

 
Do you need any breakout rooms?
Yes  No 
Number of Rooms:
Start Date:
End Date:
Average Number of People:
Setup Type:

 
Describe any special needs for these meeting rooms:



Section 4
Sleeping Room Requirements
Number of Sleeping rooms required on peak nights:
Total estimated number of room nights:
Room Rate budget, if any:



Section 5
Audio Visual Needs
Check any equipment that you will need in the general session room:
Flip Chart 
35mm Slide Projector 
Audio Taping 
High Speed Internet Access 
Overhead Projector 
LCD Projector 
Video Taping 
Wireless Internet Access 
Screen 
Video Projector 
Rear Screen Projector 
Check any equipment that you will need in the breakout rooms:
Flip Chart 
35mm Slide Projector 
Audio Taping 
Wireless Internet Access 
Overhead Projector 
LCD Projector 
Video Taping 
Screen 
Video Projector 
High Speed Internet 



Section 6
Food & Beverage Details
Check all food and beverage functions that might apply to your event:
Breakfast 
AM Break 
Lunch 
PM Break 
Dinner 
Reception 
Any other information you would like to provide about your F&B Details:



Section 7
Special Instructions & Comments
Will your attendees book directly with the hotel:
Yes  No 
Comments:
Would you like to receive special email offers from the Carlyle Suites Hotel?
Yes  No 
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